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How to let us know when things change

New legislation for incorporated societies

Between 5 October 2023 and 5 April 2026 there are 2 Acts in force.

If your society —

  • registered for the first time on or after 5 October 2023, the Incorporated Societies Act 2022 (2022 Act) applies.
  • registered before 5 October 2023 and has reregistered since then, the 2022 Act applies.
  • registered before 5 October 2023 and has not yet reregistered, the Incorporated Societies Act 1908 (1908 Act) applies.

When details about your society change (such as your addresses, or the names and details of your elected officers) you'll need to let us know so the register can be updated.

This section applies to societies currently registered under the 1908 Act

If your society existed before 5 October 2023, it must operate under and comply with the Incorporated Societies Act 1908 (the 1908 Act) until it reregisters under the 2022 Act.

If you’re not sure which Act applies to your society, you can check by searching the Incorporated Societies Register for free.

How to search the register

Your addresses

You’re legally required to tell us when your registered office address changes. We also need a current address for communication. While not mandatory, this allows us to contact you easily when we need to.

Your elected officers

Most societies’ rules require that officers be elected at an annual general meeting. If your officers change, it’s a good idea to notify us; however, you’re not obliged to do so by law.

How to update details on the register

To update your society's details using our online service, you must have:

  • a RealMe® login
  • an online services account with the Companies Office
  • authority to manage information on behalf of your society.

RealMe logins and setting up your online services account

Confirming your authority to manage information
  1. Log in to your online services account.
  2. On the dashboard, select the society you wish to update from 'My Businesses'.
  3. On the 'View Details' page, select the 'Addresses' tab, and click the 'Change Addresses' button.
  4. Add the new address, and insert this in all other relevant fields.
  5. You can also update your address for communication, contact email address, and phone number for the society.
  6. Complete the signatory details and click 'Submit'.

This section applies to societies currently registered under the 2022 Act

Your society must operate under and comply with the Incorporated Societies Act 2022 (the 2022 Act) if it —

  • registered for the first time on or after 5 October 2023, or
  • registered before 5 October 2023, but has reregistered since then.

If you’re not sure which Act applies to your society, you can check by searching the Incorporated Societies Register for free.

How to search the register

Your addresses

You’re legally required to tell us when your registered office address changes. We also need a current address for communication. While not mandatory, this allows us to contact you easily when we need to.

Your elected officers

Most societies’ rules require that officers be elected at an annual general meeting. If your officers change, it’s a good idea to notify us; however, you’re not obliged to do so by law.

How to update details on the register

To update your society's details using our online service, you must have:

  • a RealMe® login
  • an online services account with the Companies Office
  • authority to manage information on behalf of your society.

RealMe logins and setting up your online services account

Confirming your authority to manage information
  1. Log in to your online services account.
  2. On the dashboard, select the society you wish to update from 'My Businesses'.
  3. On the 'View Details' page, select the 'Addresses' tab, and click the 'Change Addresses' button.
  4. Add the new address, and insert this in all other relevant fields.
  5. You can also update your address for communication, contact email address, and phone number for the society.
  6. Complete the signatory details and click 'Submit'.
Update contact details for a society

All help topics

Getting started on the register 6 guides

Find out about incorporated societies and the Incorporated Societies Register, and what's needed to register and maintain an incorporated society in New Zealand.

Searching the Incorporated Societies Register 2 guides

Find out how to search our registers for information about incorporated societies, and other business entities

Starting an incorporated society 5 guides

To incorporate a society in New Zealand you must submit an application, along with the required documents, and pay a registration fee.

Reregistering 3 guides

Running your incorporated society 7 guides

Once you’ve registered, you’ll need to keep your details on the register up to date, and follow the rules that apply to incorporated societies and how they are run.

Keeping society details up to date 9 guides

Once you've registered your incorporated society, you'll need to file annual financial statements and update other society details when they change.

See all 9 guides for Keeping society details up to date

Ending an incorporated society 2 guides

When an incorporated society reaches the end of its 'life', it must be wound up and removed from the register. There are two ways this can be done – by dissolving the society, or having it liquidated.

Restoring an incorporated society to the register 2 guides

An application can be made to us to have an incorporated society restored to the register, by the society itself, or by a creditor. You'll need to provide evidence to support your application.

Forms and fees 3 guides

Forms you'll need to register your incorporated society and keep it up to date, along with a schedule of fees payable.

Managing your online account 7 guides

Your online services account allows you to update and manage personal and organisation account details from your online dashboard.